PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT & ESTIMATED COSTS FOR SOUTH MILDRED STREET IMPROVEMENT PROJECT
PUBLIC HEARING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOTES TO EVIDENCE THE OBLIGATION OF THE CITY THEREUNDER GENERAL OBLIGATION CAPITAL LOAN NOTES NOT TO EXCEED $631,000, SERIES 2011
REGULAR CITY COUNCIL MEETING FOLLOWED
MONDAY, JUNE 13, 2011 7:30 PM AT CARSON COMMUNITY CENTER

Present:  Weuve, Damgaard, Strong, White, Jones

Mayor Taylor called the public hearing to order at 7:30 PM regarding plans, specifications, form of contract and estimated costs for South Mildred Street Improvement Project.  Public present to inquire and discuss the project: Bob Wilber, Dave & Bernie Chase, Jack Allen, Cinda Frain, Barbara & Doyle Lembke.  Ryan Brandt of Snyder & Associates and Mayor Taylor answered residents questions. Public hearing closed at 7:38 PM. 

Mayor Taylor called the public hearing to order at 7:38 PM regarding the authorization of a loan agreement and the issuance of notes to evidence the obligation of the city thereunder general obligation capital loan notes not to exceed $631,000, series 2011.  No comments from the public were made.  Weuve made a motion to close the public hearing at 7:39 PM, seconded by Jones – 5 ayes.

Mayor Taylor called the regular meeting to order at 7:39 PM.

Weuve made a motion to approve the agenda, seconded by Strong – 5 ayes.

Public were present.  Charles Bichel stated he had some questions regarding liquor license.  White made a motion to close the public comment session, seconded by Jones – 5 ayes. 

Ron Pierce of the Fuller Foundation made a presentation regarding low income housing projects.  He stated Mayor Taylor serves on the Honor Board of the Fuller Foundation.  Fuller Foundation is similar to Habitat for Humanity.  Mayor stated he would like to see an Iowa West Foundation Grant and City TIF Low & Moderate Income (LMI) funds utilize to construct an LMI home at 216 N Locust St., Carson.  Damgaard made a motion to approve Resolution 2011-22 (Iowa West Grant Application for LMI Housing Project), seconded by Weuve – 5 ayes Roll Call Vote: Damgaard, White, Weuve, Jones, Strong.  Motion carried.

Carson Fire Chief Jeffrey Martens discussed request for Open Burning of Structures.  Tim Mowery House at 427 N Commercial St., Richard Griffen House at 128 Highway 92.  Damgaard made a motion to deny Richard Griffen’s request, and approve Tim Mowery request provided it passes testing/asbestos abatement and Mowery would foot all expenses for asbestos abatement/testing and meets fire department’s criteria for official training, seconded by White – 5 ayes.

Strong made a motion to approve Resolution 2011-23 (Approving Plans, Specifications and Form of Contract South Mildred Street Improvements Project), seconded by Weuve – 5 ayes Roll Call Vote: Damgaard, White, Weuve, Jones, Strong.  Motion carried. 

Ryan Brandt of Snyder & Associates reviewed the construction bids for South Mildred Street Improvement Project.  Low Bid was from Carley Construction $203,261.15.  Project Contract completion deadline per specifications is October 31, 2011. 

Weuve made a motion to approve Resolution 2011-24 (Making Award of Contract to Carley Construction $203,261.15-South Mildred Street Improvement Project), seconded by White – 5 ayes Roll Call Vote: Weuve, White, Damgaard, Jones, Strong.  Motion carried. 

Discussion held regarding project timeline for Waste Water Treatment Plant Ecoli Disinfection Project. 

Weuve made a motion to approve Engineering Services Agreement for City Base Map Updates $500.00, seconded by Strong – 5 ayes. 

Weuve made a motion to approve Tax Exemption Certificate-GO Capital Loan Notes Not to Exceed $631,000, seconded by White – 5 ayes. 

Damgaard made a motion to approve Resolution 2011-25A (Instituting Proceedings to Take Additional Action for the Authorization of a Loan Agreement and the Issuance of $631,000 General Obligation Loan Notes, Series 2011), seconded by Strong.  Roll Call Vote 5 ayes: Weuve, Jones, White, Damgaard, Strong.  Motion carried.
Damgaard made a motion to approve Resolution 2011-25B (Approving & Authorizing a Form of Loan Agreement & Authorizing and Providing for the Issuance of $181,000 General Obligation Capital Loan Notes, Series 2011B, and Levying a Tax to Pay the Notes), seconded by Strong. Roll Call Vote 5 ayes:  Damgaard, Strong, Weuve, White, Jones.  Motion carried.

Jones made a motion to approve Resolution 2011-26 (Approve the Official Statement for the General Obligation Loan Notes, Series 2011A), seconded by Weuve.  Roll Call Vote 5 ayes:  Jones, Weuve, Damgaard, White, Strong.  Motion carried.

Weuve made a motion to approve Resolution 2011-27 (Directing the Acceptance of Proposal to Purchase General Obligation Loan Notes, Series 2011A), seconded by White. Roll Call Vote 5 ayes: Weuve, White, Damgaard, Jones, Strong.  Motion carried.

Reviewed bids to repair section of Broadway Street surface.  Weuve made a motion to approve/accept PCS proposal/contract for Broadway street repairs provided the work is completed by July 15, 2011, seconded by Damgaard – 5 ayes.  Council agreed Ron should gather more proposals for annual Water Tower & Aeration Tank Cleaning & Inspection services.   

Weuve made a motion to approve hiring Carla Jarmin for part time $50/month salary for Community Center lockup assistance on a 90 day trail period per Community Center Managers request, seconded by Damgaard Roll Call Vote 4 ayes: Weuve, Damgaard, Jones, White.  1 nay: Strong.  Motion carried. 

Weuve made a motion to approve Ordinance 205 (New Chapter to provide for the parking and occupancy of recreational vehicles within the City limits of Carson, 1st Reading), seconded by Jones – Roll Call Vote 5 ayes: Weuve, Jones, White, Strong, Damgaard.  Motion carried. 

No bids were received for the City owned vacant lot.  Strong made a motion to table Resolution 2011-21 (Award Bid for City Owned Vacant Lot & Authorize Closing), seconded by Jones – 5 ayes. 

Weuve made a motion to approve Resolution 2011-28 (Close Rodeo Drive & No Parking on Odd Number Side of All Streets North of Broadway for RAGBRAI July 24, 2011), seconded by Jones – Roll Call Vote 5 ayes: Weuve, Jones, White, Damgaard, Strong.  Motion carried. 

Damgaard made a motion to approve Resolution 2011-29 (Setting Employee Wages/Salaries for FY 2011-2012), seconded by Weuve – roll call vote 5 ayes: Damgaard, White, Weuve, Jones, Strong.  Motion carried. 

Damgaard made a motion to approve the Consent Agenda, seconded by Weuve – 5 ayes.

The Consent Agenda Consisted of May 2011 Minutes, June Bills, Utility Report, Overtime Report, Community Center Report, Fire Department Report, Sheriff’s Report, Clerk/Treasurer Reports, Municipal Infraction Nuisance Report, Cigarette Permit Renewal-Country Store, Native Wine Permit-Village Shoppe. 

Brief discussion held regarding the City’s Acquisition/Demolition/Site Clearance Grant Program, Fence regulations, and City’s offer to purchase 316 N Central & 309 N. Mildred Street properties. 

Damgaard made a motion to adjourn at 8:36 PM, seconded by Jones – 5 ayes. 

ATTEST:  Brianne Duede, City Clerk                                                 Lyndon Taylor, Mayor